{"id":41476,"date":"2022-10-25T14:08:39","date_gmt":"2022-10-25T19:08:39","guid":{"rendered":"https:\/\/www.crowdspring.com\/blog\/?p=41476"},"modified":"2026-02-05T10:44:03","modified_gmt":"2026-02-05T16:44:03","slug":"onboarding-checklist-for-agencies","status":"publish","type":"post","link":"https:\/\/www.crowdspring.com\/blog\/onboarding-checklist-for-agencies\/","title":{"rendered":"Client Onboarding Checklist for Agencies"},"content":{"rendered":"<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-41477\" src=\"https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2022\/10\/25133717\/pexels-kampus-production-6248986.jpg\" alt=\"man in a wheelchair holding a computer tablet\" width=\"700\" height=\"466\" srcset=\"https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2022\/10\/25133717\/pexels-kampus-production-6248986.jpg 700w, https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2022\/10\/25133717\/pexels-kampus-production-6248986-300x200.jpg 300w, https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2022\/10\/25133717\/pexels-kampus-production-6248986-400x266.jpg 400w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/p>\n<p>Going through the entire sales cycle with a client can be draining.<\/p>\n<p>From intricately preparing your pitch to negotiating the final contract, there&#8217;s a lot involved in closing the deal, which makes it understandable that you might want to sit back and relax as soon as you&#8217;ve got that last signature.<\/p>\n<p>However, as one challenging stage ends, another begins. From here, it&#8217;s vital to make the right impression when kicking off your business relationship with the client, as it will set the tone for the rest of the project.<\/p>\n<p>A client onboarding questionnaire is the best way to get the ball rolling. It will allow you to collect all the initial information you need to start working your marketing magic!<\/p>\n<div class=\"featured-snippet\"><h2 class=\"title\">What is client onboarding?<\/h2><div class=\"snippet-content\"><\/p>\n<p>Client onboarding is the process of onboarding and welcoming new clients to your agency.<\/p>\n<p><\/div><img decoding=\"async\" class=\"image\" src=\"https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2020\/03\/27125439\/cs-200px.png\" \/><\/div>\n<p>Onboarding is crucial to any successful working relationship.<\/p>\n<p>A <a href=\"https:\/\/www.custify.com\/blog\/webinar-3-user-onboarding-myths\/\" target=\"_blank\" rel=\"noopener\">smooth onboarding process<\/a> provides a client with the much-needed reassurance that you&#8217;re invested in providing them with the <a href=\"https:\/\/www.crowdspring.com\/blog\/brand-experience\/\" target=\"_blank\" rel=\"noopener\">best possible experience<\/a> and maximizing results.<\/p>\n<p>For you, onboarding is a simple way of clearly understanding your client&#8217;s main goals for the partnership and what they expect of you.<\/p>\n<p>Streamlining the onboarding process by sending a questionnaire is the most convenient way for both parties. The client can take their time and reflect before responding, and, in the end, you&#8217;ll be left with a much more precise and detailed result than you would have obtained over a quick phone call.<\/p>\n<h2>What questions should be included in an agency client onboarding questionnaire?<\/h2>\n<p>Generally, the questions you should be asking tend to be centered around the following:<\/p>\n<ul>\n<li>The company&#8217;s products\/services<\/li>\n<li>The company&#8217;s values<\/li>\n<li>The company&#8217;s customer approach<\/li>\n<li>Why the company feels they need help from a marketing agency<\/li>\n<li>The company&#8217;s ideal customer profile<\/li>\n<li>The strengths and weaknesses of competitors<\/li>\n<\/ul>\n<p>Considering the primary categories above, we&#8217;ve compiled a list of 20 must-have questions to help you ace your next agency client onboarding questionnaire.<\/p>\n<h3>1. Who will be our first point of contact throughout this partnership?<\/h3>\n<p>Communication is undoubtedly the key to working with clients. When critical strategic decisions must be made, it&#8217;s vital to contact the proper shareholder at the right time.<\/p>\n<p><div class=\"subscription-hero-snippet image-on-left\" style=\"background: #161C4A\"><div class=\"main-content\"><div class=\"image-wrapper\"><img decoding=\"async\" src=\"https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2022\/07\/07165913\/agency-meeting-cta-hero-image.png\" alt=\"agency meeting amazon gift card image\"\/><\/div><div class=\"form-wrapper\"><div class=\"title\">Want a $20 Amazon gift card?<\/div><div class=\"subtitle\">Schedule a 15 minute call to learn how crowdspring can help you increase your agency's profits.<\/div><div>\n<script>\nfunction submitForm_drip_form(oFormElement) {\n  var xhr = new XMLHttpRequest();\n  xhr.onload = function() { \n    if (xhr.status == 200 || xhr.status == 202) {\n      var formEl = document.getElementById(\"drip_form\");\n      var doneEl = document.getElementById(\"done_drip_form\");\n      formEl.style = \"display: none\";\n      doneEl.style = \"display: block\";\n    } else {\n      alert(xhr.responseText);\n    }\n  }\n  var formData = new FormData(oFormElement);\n  grecaptcha.execute(\"6LcyQTUpAAAAAC5ZPtCYQzRWKR732_LmqInv9YSK\", { action: \"external_bumblebee_lead\" }).then((token) => {\n    formData.set(\"recaptcha_token\", token);\n    xhr.open(oFormElement.method, oFormElement.action, true);\n    xhr.setRequestHeader(\"x-frontendurl\", window.location.href);\n    xhr.send(formData);\n  });\n\n  return false;\n  }\n<\/script>\n<div id=\"done_drip_form\" class=\"done\">\n      <div class=\"success-title\">\n        <i class=\"fa fa-check-circle\"><\/i><br\/> We just emailed you the details.\n      <\/div><\/div><form id=\"drip_form\" action=\"https:\/\/www.crowdspring.com\/api\/v1\/bb\/external_leads\/\" method=\"post\" onsubmit=\"return submitForm_drip_form(this);\">\n      <div class=\"form-group\">\n        <input type=\"email\" name=\"email\" class=\"form-control\" id=\"mce-EMAIL\" required=\"true\"\/>\n        <label html_for=\"mce-EMAIL\" class=\"form-label\">Email Address<\/label>\n      <\/div> \n      <div style=\"position: absolute; left: -5000px\" aria-hidden=\"true\">\n\t<input type=\"text\" value=\"agency-meeting-amazon-gift-card\" tabindex=\"-1\" name=\"tags\" readonly=\"true\"\/>\n        <input type=\"text\" value=\"true\" tabindex=\"-1\" name=\"add_country_tier_suffix\" readonly=\"true\"\/>\n      <\/div><input type=\"submit\" value=\"I want a $20 gift card!\" class=\"btn btn-primary\" \/><p class=\"notice\"> <\/form><\/div><\/div><\/div><\/div><\/p>\n<h3>2. Do you have a preferred secondary contact with whom we can also contact?<\/h3>\n<p>Collecting that second set of contact details opens up an even more comprehensive line of communication. It ensures that clients aren&#8217;t left in the dark, even if the primary stakeholder isn&#8217;t available.<\/p>\n<h3>3. Do you have an existing company logo? If so, please upload it here.<\/h3>\n<p>A <a href=\"https:\/\/www.crowdspring.com\/logo-design\/\" target=\"_blank\" rel=\"noopener\">company logo<\/a> is an essential marketing asset. If a client already has their final logo ready to go, it can save time and allow you to get started on the campaign&#8217;s creative elements faster.<\/p>\n<h3>4. Do you use particular fonts or colors throughout your company marketing materials? If so, please provide the details here.<\/h3>\n<p>Fonts and <a href=\"https:\/\/www.crowdspring.com\/marketing-psychology\/color-psychology\/\" target=\"_blank\" rel=\"noopener\">brand colors<\/a> are also valuable marketing assets for gaining early doors. They&#8217;re also crucial to maintaining <a href=\"https:\/\/www.crowdspring.com\/blog\/branding\/\" target=\"_blank\" rel=\"noopener\">consistent branding<\/a>\u00a0and a coherent company image.<\/p>\n<h3>5. What&#8217;s the main problem you&#8217;re looking to solve with your product\/service?<\/h3>\n<p><span style=\"color: #222222;\">It&#8217;s essential to get familiar with your client&#8217;s <\/span><a href=\"https:\/\/www.tcgen.com\/product-development\/product-development-strategy\/\" target=\"_blank\" rel=\"noopener\">product development strategy<\/a><span style=\"color: #222222;\">.\u00a0<\/span>Getting to the bottom of the everyday issue your client&#8217;s product\/service sets out to solve for their consumers will give you something to focus on when crafting the <a href=\"https:\/\/www.crowdspring.com\/blog\/marketing-strategy-uncomplicated\/\" target=\"_blank\" rel=\"noopener\">marketing strategy<\/a>.<\/p>\n<h3>6. Please provide your company&#8217;s main value proposition.<\/h3>\n<p>Many companies struggle to answer this question. <a href=\"https:\/\/www.crowdspring.com\/blog\/brand-pillars\/\" target=\"_blank\" rel=\"noopener\">Why would a customer choose your product\/service<\/a>? Why do consumers buy from you?<\/p>\n<h3>7. What is the most prominent weakness in your business model?<\/h3>\n<p>This one might take a certain level of honesty from the client, but it&#8217;ll allow them to start feeling more comfortable opening up to you and exposing their weaknesses. After all, if you don&#8217;t know what they are, how can you fix them?<\/p>\n<h3>8. Please list a few of your company&#8217;s core values.<\/h3>\n<p>It&#8217;s important to know what the client&#8217;s company stands for and what it believes in, as this will directly affect how consumers and the overall community view it.<\/p>\n<h3>9. Is there a specific tone of voice you prefer using with your customers?<\/h3>\n<p>Funny. Casual. Formal. Matter-of-fact. These different tones of voice directly influence how a company reaches out to and engages with its audience via email, <a href=\"https:\/\/www.crowdspring.com\/blog\/social-media-marketing\/\" target=\"_blank\" rel=\"noopener\">social media platforms<\/a>, and, notably, within marketing materials.<\/p>\n<h3>10. Why might customers refrain from purchasing your product\/service?<\/h3>\n<p>Time for some more home truths! The client&#8217;s answer to this question could be based on honest <a href=\"https:\/\/www.crowdspring.com\/blog\/client-feedback\/\" target=\"_blank\" rel=\"noopener\">customer feedback<\/a> or just a general inkling. Either way, it&#8217;s essential to figure out what might be preventing potential customers from <a href=\"https:\/\/www.crowdspring.com\/blog\/trigger-marketing\/\" target=\"_blank\" rel=\"noopener\">pulling the trigger<\/a> on that purchase.<\/p>\n<h3>11. Why do customers remain loyal to your company?<\/h3>\n<p>What secret ingredient keeps the client&#8217;s customers returning for more? It&#8217;s time to find out.<\/p>\n<h3>12. In a few sentences, please describe your ideal customer profile.<\/h3>\n<p>Having a detailed <a href=\"https:\/\/www.crowdspring.com\/blog\/marketing-strategy-persona\/\" target=\"_blank\" rel=\"noopener\">ideal customer profile<\/a> in mind is one of the most valuable assets a company can have. A customer profile should include gender, age group, location, income, and hobbies, to paint a clear picture of who the product\/service should target.<\/p>\n<h3>13. Which social media platforms does your ideal customer use daily?<\/h3>\n<p>This is the best way to determine which social media platforms would be ideal for paid media campaigns.<\/p>\n<h3>14. What other companies or influencers do they enjoy engaging with on social media?<\/h3>\n<p>Even if the client only provides a few ideas for this one, you may be able to use these to inspire the marketing approach you choose to take.<\/p>\n<h3>15. Does your company have active social media accounts? If so, please provide the handles here. If not, is that something you&#8217;d like us to set up?<\/h3>\n<p>Social media\u00a0<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">continues to grow year upon year, with several companies getting their &#8216;big breaks&#8217; on platforms like\u00a0<a href=\"https:\/\/www.crowdspring.com\/blog\/instagram-marketing\/\" target=\"_blank\" rel=\"noopener\">Instagram<\/a>,\u00a0<a href=\"https:\/\/www.crowdspring.com\/blog\/marketing-on-tiktok\/\" target=\"_blank\" rel=\"noopener\">TikTok<\/a>, and Facebook. If your client is<\/span>\u00a0on board, it would be worth exploring that route.<\/p>\n<h3>16. Are there any other demographics you&#8217;d like to target?<\/h3>\n<p>This will give the client some food for thought and make them consider other groups to which their product\/service could appeal.<\/p>\n<h3>17. Please list some of your company&#8217;s main competitors.<\/h3>\n<p>There&#8217;s no denying that <a href=\"https:\/\/www.crowdspring.com\/blog\/differentiate-your-brand\/\" target=\"_blank\" rel=\"noopener\">competitor strategies need to be taken into account<\/a>. You need to know the ins and outs of the leading players you&#8217;re against to take them down.<\/p>\n<h3>18. In what areas do you feel they&#8217;re currently outperforming you?<\/h3>\n<p>What are the pros and cons of going with a competing product? What are they doing better?<\/p>\n<h3>19. What gives you the upper hand over your competitors?<\/h3>\n<p>A company usually knows its best qualities, but can it cite them in the context of a comparison with a direct competitor?<\/p>\n<h3>20. How do your product\/service differ from theirs?<\/h3>\n<p>Unique selling points have\u00a0<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">the potential to become\u00a0<a href=\"https:\/\/www.crowdspring.com\/business-tagline\/\" target=\"_blank\" rel=\"noopener\">taglines<\/a> and be placed at the forefront of the marketing campaign. If your client&#8217;s company is doing something no one<\/span>\u00a0else in that market is, it&#8217;s important to emphasize it.<\/p>\n<h2>How should you create my agency client onboarding questionnaire?<\/h2>\n<p>There are various options on the market when creating your client onboarding questionnaire.<\/p>\n<p>To give you a headstart, we&#8217;ve picked a few to explore and consider.<\/p>\n<h3>Save and continue forms<\/h3>\n<p>Save and continue forms allow you to put together questionnaires, surveys and forms for your clients so that you can collect the data you need.<\/p>\n<p>Unfortunately, the most significant limitation of these is proper in the name. Save and continue forms force your client to act (press a button or key) to save their progress, which isn&#8217;t ideal and leaves room for error.<\/p>\n<p>Your client could potentially lose all their progress if they:<\/p>\n<ul>\n<li>Forget to press save (we&#8217;re only human)<\/li>\n<li>Can no longer find the original link to the questionnaire<\/li>\n<li>Run out of battery on their device or accidentally switch it off<\/li>\n<li>Close the window or tab containing the questionnaire<\/li>\n<\/ul>\n<p>None of us are invincible, and any of these things can happen to your clients when filling out this form, which will likely leave them frustrated and won&#8217;t bode well for your working client relationships.<\/p>\n<h3>Collaborative documents<\/h3>\n<p>Another option is to invite your clients to provide their answers within a collaborative document. Collaborative documents automatically save your progress, so there is no risk of information being lost.<\/p>\n<p>However, despite this, collaborative documents aren&#8217;t ideal for creating an onboarding questionnaire either and can often present other glaring flaws.<\/p>\n<p>Most collaborative document tools don&#8217;t allow you to submit images and files, which is a big deal if you want to streamline your process rather than make it even longer. With all the emails you&#8217;ll be scouring through searching for specific marketing assets sent within your thread with the client, you&#8217;ll waste even more time than you did before. <a href=\"https:\/\/zipboard.co\/blog\/document-collaboration\/top-pdf-annotation-tools-document-collaboration\/\" target=\"_blank\" rel=\"noopener\">PDF annotation tools<\/a>, among other solutions, can enhance document collaboration and make communications more efficient.<\/p>\n<p>In addition, there&#8217;s no way to set constraints or requirements for your client&#8217;s answers, meaning they may provide too much information, too little information, or the wrong information altogether. This is worth thinking about before making your choice.<\/p>\n<h3>Auto-saving forms<\/h3>\n<p>Last but not least, auto-saving forms are always the pick of the bunch, as they combine the best features of the other options without any downsides.<\/p>\n<p><a href=\"https:\/\/contentsnare.com\/\" target=\"_blank\" rel=\"noopener\">Content Snare<\/a> is a prime example of an auto-saving forms tool at its best. Using the intuitive builder, you can create beautiful, well-structured questionnaires and forms for your clients to fill out. They&#8217;ll love the process as much as you do with the simple, user-friendly interface and auto-saving feature. Everybody wins!<\/p>\n<h2>Concluding thoughts<\/h2>\n<p>Onboarding is the backbone of any client relationship, so you should make it as easy and efficient as possible. If\u00a0<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">you want to take your process further, check out these ideas to\u00a0<a href=\"https:\/\/jimmyrose.me\/client-onboarding-automation\/\" target=\"_blank\" rel=\"noopener\">automate <\/a><\/span><a href=\"https:\/\/jimmyrose.me\/client-onboarding-automation\/\" target=\"_blank\" rel=\"noopener\">client onboarding<\/a>.<\/p>\n<p>Instead of picking up the phone next time, try sending a client onboarding questionnaire, which will give your clients something to write home about.<\/p>\n<p><a href=\"https:\/\/www.crowdspring.com\/agencies\/?utm_source=csblog&utm_medium=agencies&utm_campaign=cta\" target=\"_blank\"><img decoding=\"async\" class=\"alignnone size-full wp-image-35262\" src=\"https:\/\/images.crowdspring.com\/blog\/wp-content\/uploads\/2022\/05\/06164950\/agency-blog-master-cta.png\" alt=\"\" width=\"700\" height=\"466\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This comprehensive client onboarding checklist for agencies outlines what you need to deliver a stellar client experience.<\/p>\n","protected":false},"author":25563,"featured_media":41477,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3153],"tags":[2349],"class_list":["post-41476","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-agencies","tag-marketing-strategy"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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