Some people are more efficient than others. There are many reasons for this: ability to focus, complexity of the work, distractions, etc. But while some have unique skills and intellect to get things done quickly, most people must develop systems to help them improve their efficiency and balance many diverse tasks.
Some rely on to-do lists to stay efficient and focused. I’ve tried working with to-do lists and have failed miserably.
Years ago, while managing dozens of complex cases as a trial attorney, I started focusing on three major priorities every day, breaking the day down into 3 hour blocks of time. That system has worked well for me and has helped me to manage a massive amount of work as an entrepreneur. That doesn’t mean that I ignore small tasks – I accomplish many smaller tasks during the day. But it does mean that I make the accomplishment of three major tasks a key part of my daily routine.
What I do works well for me but might not work for you. There’s no perfect system for everybody – but everybody could benefit from a regular practice. Here’s what I do regularly:
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